Features
Most product businesses get here the same way. QuickBooks for the accounting. A spreadsheet for what's actually on the shelf. A constant low-level anxiety that neither of them is right. Stocksmith replaces both halves — built around how manufacturing businesses actually work, not how accountants think they should.
Inventory tracking
One customer tracks 600 fragrance oils. Another makes chandeliers with 200 parts each. General inventory tools treat everything as a count of items. They have no concept of what goes into what — and that works fine until it doesn't.
Stocksmith understands the full stack. Build your BOMs with as many levels as production requires. Raw materials, sub-assemblies, finished goods — all tracked in real time, all kept in sync automatically.
"It was the multi-level inventory tracking, that was the main thing that I needed. I needed to be able to track multiple levels of inventory, and that is really hard to find."
Batch production
When you complete a production run, Stocksmith does the accounting. Every material in the BOM comes off inventory at the actual price you paid. Finished goods land in stock. The batch cost is there, calculated, before you've left the production floor.
No spreadsheet to update afterwards. No trying to reconstruct what went into which run three days later. No margin guesswork.
COGS & costing
Supplier prices change. The cost you entered six months ago isn't what you're paying today. Stocksmith calculates the true cost of every product from the actual prices you've recorded for each material — and it updates every time those prices change.
The key here is that this isn't something you reconstruct at year-end from a shoebox of receipts. It's running continuously, in the background, from the work you're already doing.
If your batch costs haven't been updated since you last raised them with your supplier — and let's be honest, that was a while ago — you're pricing from memory. And pricing from memory is how product businesses end up shipping their best-selling product at a loss.
"Being able to manage our inventory and accurately assess our cost of goods has allowed us to scale our business with confidence."
Multi-channel order sync
When you're selling on Shopify, taking wholesale orders through Faire, and fulfilling on Amazon, your inventory is constantly moving across channels. The risk isn't selling out — it's selling something on one channel you can't fulfil because stock moved on another, three days ago, and the numbers never caught up.
Shopify, WooCommerce, Etsy, Square. Orders come in and stock adjusts — not whenever you get around to updating the spreadsheet.
Adding wholesale changes the complexity. Faire and wholesale orders run through the same inventory pool — no double-counting, no separate tracking sheet.
Amazon and beyond. See what's selling on which channel, and how fast, without logging into five separate dashboards.
Reorder management
It's 7pm the night before a big production run. You go to check on a key material and realise you're out. The next delivery is three days away. Stocksmith fixes this at the source — set a minimum stock threshold for every material, and you'll know well before you're standing in the stockroom with a problem and no good options.
Reorder points aren't complicated to set up. The hard part is remembering to check. Stocksmith does the checking for you.
"When I saw the real-time overview of my stock for both products and materials, I knew this was exactly what I had been looking for."
Reorder points are one of the first things customers set up — and one of the first things they say paid for the subscription within the month.
Procedures and ingredient lists your team can follow, consistently, without you in the room.
Everyone works from the same system. Stock updates, production logs, order management — all in one place.
Production staff see what they need. They don't need access to supplier pricing or financial reports.
Every stock movement and production entry is logged — who did it, when, and what changed.
Team & workflows
When it's just you, the system for "how we make things" lives in your head. The moment you bring in someone else, that stops working. Your first employee needs to be able to run a production batch accurately without calling you. Stocksmith gives you the infrastructure to make that possible — documented recipes, production workflows, and a system that records what actually happened.
Multi-user access, role controls, and a complete audit trail mean you can step back from the production floor and know exactly what went on while you were away.
Reporting
The data is already there. You've been recording purchases, logging production runs, syncing orders. Stocksmith turns that into the reports you actually need — without a separate exercise at year-end to pull it all together.
Your cost of goods sold, generated automatically. Hand it to your accountant at year-end without a single receipt to track down.
What your stock is worth at cost — across materials, components, and finished goods — at any point in time.
Your highest-volume product might be your least profitable. This report shows you the difference.
Every run logged — quantity, materials used, cost. Useful for spotting patterns and making production decisions.
What you're spending per supplier, on what materials, and whether prices have been creeping up without you noticing.
Revenue and units broken down by channel — so you know where orders are actually coming from.
QuickBooks is good at what it does. It handles invoices, expenses, and your P&L well. What it doesn't understand is that your business makes things. There's no concept of a bill of materials, no production run that deducts materials, no real-time cost per unit that updates when your supplier prices change. So you end up with QuickBooks for the accounting and a Google Sheet for what's actually happening in production — and a constant background anxiety that they don't agree with each other. Stocksmith is built for the half that QuickBooks doesn't cover.
| Capability | Spreadsheet | QuickBooks | Stocksmith |
|---|---|---|---|
| Multi-level BOM tracking | Manual | Limited | |
| Auto material deduction on production | Manual | ||
| Real-time COGS from actual purchase prices | Manual | Partial | |
| Multi-channel order sync | Add-on | ||
| Reorder point alerts | Manual | ||
| Team production workflows |
"The automatic deduction of materials during manufacturing is a HUGE time saver and a guarantee of accurate inventory."
"50 spreadsheets and two employees all wrapped up into one easy to use platform."
"The only one that covers all our needs."
14-day free trial. No credit card required. Takes hours to set up, not weeks.